Solved: How do I record a credit card payment that was made from a personal account not tracked in QB?

As businesses aim for efficiency and streamlined operations, managing finances swiftly is crucial. QuickBooks Online, a dynamic tool, empowers businesses to navigate their financial landscapes easily. If you run a business, you know paying bills is perhaps the most crucial step, and QuickBooks Online ensures that this process is as seamless as possible. Dive into the ultimate guide on paying bills in QuickBooks Online. Streamline your processes, track expenses seamlessly, and master the art of financial management—all in one comprehensive read.

  • The billable expense is now added to the invoice, ready for billing.
  • From his credit card account, Chris will select the transaction, click to view detail, and then select “Transfer, from the options of “Add”, “Find a Match”, or “Transfer”.
  • To begin, open QuickBooks and navigate to the “Banking” tab.
  • If you need to see a history of transactions or change your QuickBooks Credit Card Payments settings, you can click the “Manage Account” button.
  • Once they click the “View Invoice,” they’ll be taken to the Online Invoice Portal — and this is where the magic of QuickBooks Credit Card Payments really happens.

You can also click the “Find other records” button to view other possible transactions that could be linked to this one. Complete the rest of the transaction, entering the category to post it to, a description if necessary and the amount of the transaction. You can split the transaction between categories (accounts in your chart of accounts) by entering multiple lines.

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If you discover you’ve made a data entry error, click back into the line with the error and then click on Edit to change it. You can also delete a transaction if you enter it in error. Now, you’ll be asked to enter your account’s balance as of noncumulative preferred stock the date you chose. If you are entering a new card, set this field to $0. If the card was in use before the date you started using it for business, consult with your accountant before proceeding to ensure your balance sheet remains accurate.

It’s important to note you aren’t adding a transaction here. You’re simply matching a transaction you’ve already entered to the transaction in the bank feed — in short, reconciling it. Does the Bank Detail line coincide with the Payee name? If you aren’t sure, you can click on the link — in this case, “CC Expense” — to review the transaction in more detail.

  • You will now be taken to the Credit Card Register screen for the credit card you just created.
  • If you discover you’ve made a data entry error, click back into the line with the error and then click on Edit to change it.
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But with the holidays coming up and more people spending, it can be tough to keep track of all the transactions. Do you have a credit card account where the primary master card houses all the payments separate from the individual employee cards? Learn how to transfer credit card balances from employee cards to the parent credit card account if you are not using the location tracking feature in QuickBooks Online.

For this example, let’s split the $150.00 transaction evenly between Advertising and Office Expenses. Ignore the Billable, Tax and Customer fields in this example. Enter the date of the transaction in the Payment Date field, then select the correct payment method. Entering your credit card purchases into QuickBooks Online and then matching that transaction to the bank feed is the best method, at least from a bookkeeping standpoint. Go to “Create Invoice,” select a customer, click on “Add a service,” choose “Billable Expense,” pick the expense, and save.

Best Alternatives to QuickBooks: FreshBooks

Its best feature is that it’s accessible from any internet-enabled device. Hence, QuickBooks Online liberates professionals from the confines of a stationary workspace and ensures seamless financial data integration at your convenience. Ufuoma Ogaga is the CEO of Goshen Accounting Services, which focuses on providing accounting, payroll, and advisory services to nonprofit organizations. Remember, always pay your credit card bill in full! If you can’t afford to pay your credit card in full before you swipe for that purchase, stop using the card.

Find out how to record a bill payment in QuickBooks Online that was paid via your bank’s website, EFT, ATM, or debit card. That was not my recommendation and that’s not the proper way to do it. If you do it that way, you will increase the equity in your business by the amount of the personal credit card credit card charge which didn’t happen.

Staying on Top of Your Finances with QuickBooks Online – Tips and Tricks

If you have other banking concerns or questions about managing transactions in QBO, please don’t hesitate to comment below. Allow me to jump in and share some information about recording payments in QuickBooks Online (QBO). The company’s first online version was released in 2015. This was followed by a premium version of the service in 2016. The core of QuickBooks Online is the same as QuickBooks desktop software. The main difference is that it can be accessed from a browser and does not require installation on your computer.

The billable expense is now added to the invoice, ready for billing. Open the invoice, select “Receive Payment,” enter payment details, and click “Save and Close.” Recording the accrued unused paid time off balances as accrued expenses in QuickBooks Online can be done in six simple steps in QuickBooks Online. Recording the balances allows you to capture the expenses at the end of your organization’s fiscal year or calendar year.

QuickBooks Online resources

By using Quickbooks Online you can keep track of each payment and its due date so that you know when to send the payment to your customer. You can set up automatic payments within Quickbooks Online which will allow you to track how much money your customers owe you. Go to the “Create” menu, choose “Cheque,” fill in payment details, and click “Print Cheque” or “Record Cheque” to process the payment. Before finalizing the entry, take a moment to review the details. Confirm the accuracy of vendor information, dates, amounts, and categorizations.

Then you’ll connect the subs to the bank feed but NOT that main card. This allows you to get the feeds to each individual card, but reconcile at the main bank card level. Additionally, I’d recommend consulting your accounting professional to guide you further on what account to use and help you manage your financial data. I’ve attached some pages that help you managing banking transactions, different reports, and other related matters. If you have a Bill that could only mean it should be from your Vendors and not from (Credit Card Company). Then you can record payment for that bill to report that you’ve paid your vendor for that specific bill.


If you’re looking for a way to make your credit card processing easier, check out QuickBooks. You can also use it to track all of your credit card transactions and payments, so you know exactly how much money comes in each month and where it’s going. If you are like many small business owners, you probably rely on your credit card payments to help run your business.

The best method for entering credit card payments in QuickBooks Online is to use Transfers. Traditionally, bookkeepers entered transactions into ledgers from source documents (like receipts) and then reconciled these ledgers to the bank or credit card statement each month. The advent of bank feeds in accounting software has provided a way to reconcile accounts almost in real-time. Although you do still want to complete a thorough reconciliation of your accounts each month, the real-time reconciliation facilitated by bank feeds has sped up this process considerably. QuickBooks Online allows you to record credit card payments in multiple ways so you can keep track of your expenses and maintain accurate financial reports.

The last field on this screen is the opening balances field (f). Use the drop-down menu to choose the earliest date you used the card. A description (d) isn’t necessary unless you want to enter a note about the card.